WAUSEON CITY COUNCIL MEETING

Monday, August 4, 2008 at 5:00 P.M.

This meeting of the Wauseon City Council was called to order at 5:00 p.m. by Mayor Dehnbostel. Following the Pledge of Allegiance and moment of silence, roll was called by the Clerk of Council. Present were Council President Shaw, Mathews, Stiriz, Chamberlin, Huner and Krumm to constitute a quorum for the transaction of City business.

APPROVAL OF PRIOR MEETINGS' MINUTES

Councilor Chamberlin said that he wanted the minutes to reflect that he voted "no" on the additional allocation for construction of sidewalk at Homecoming Park under "New Business".
Councilor Krumm made a motion and seconded by Councilor Stiriz to approve the previous meetings’ minutes as amended.
VOTE: 6 Yeas – 0 Nays – Motion Carries

Schedule Public Hearing

Councilor Stiriz made a motion and seconded by Councilor Mathews to schedule a public hearing for Monday, August 18, 2008 at 5:00 p.m. regarding amendments in the Planning and Zoning Code Pertaining to Outside Storage
Vote: 6 Yeas – 0 Nays Motion Carries

Committee Reports

Utility – July 24, 2008
Councilor Krumm reported that the committee met with Tim Harmsen, Arcadis regarding the combined sewer overflow project. Mr. Harmsen gave us an update on what we have done so far and what we need to do. We looked at a timeline and map of the locations. We are down to three overflows that need to be done - Franklin-Walnut; Shoop-Walnut and Cherry St. The last couple of years we have also been looking at putting in an equalization basin at the Water Reclamation Plant. We have enough land out there to do that. It is something we are going to have to do. The next thing we need to do is evaluate if our pipes are big enough to get to the plant. We have two lines that go to the plant. One is a 30" main trunk line north of town and an 18" line on the south side. The project that we are asking for tonight is one to determine whether those lines are going to be sufficient. There will be two rounds of Issue II funding that Mr. Harmsen would like to apply for. We will focus on the Walnut St. overlflow and putting in a new sanitary sewer line on Franklin St. It will take four months to do the study to be prepared for the June, 2009 permit deadline. We are recommending to accept Arcadis’ proposal not to exceed $53,000.
Councilor Huner asked how long the 18" line has been in and was it okay when we started all these updates five years ago. Mr. Richardson said that is the newer of the trunk lines. The EPA is not telling us to make the line bigger, and as we continually evaluate it, the study will make certain that we can hydraulically get the kinds of volumes to collect it and get it to the plant.
Council President Shaw made a motion and seconded by Councilor Stiriz to accept the Utility report and its recommendation: Approve proposal dated
May 27, 2008 from Arcadis for the "General Plan for Elimination of the Water Reclamation Plant Bypass Engineering Services Proposal (proposed fee for scope of services is not to exceed $53,000)
Vote: 6 Yeas – 0 Nays Motion Carries
Building and Grounds – July 29, 2008
Councilor Mathews said the committee met with Joe Baker, Wauseon Machine. We talked about cleaning up the detention pond at Wauseon Machine, Plant #3. We discussed options on how we are going to clean up the pond or what we are going to do with the pond. We talked about copper sulfate and other chemicals we could use. We came to the conclusion that the best way would be to physically remove the plant material. Mr. Richardson had inquired about community service help but only had one response and you need many people to do that to make it successful.
The pond is very shallow; it is only four feet deep. The pond would need to be 8-10 feet deep to keep the algae life down. Mr. Richardson explained that you could drain it and make it deeper, put a hole in it or make it a dry pond. Joe Baker said that a dry pond would be discouraging for Wauseon Machine. Mr. Baker said that there is also a mosquito problem out there.
Councilor Mathews said the committee recommended to rake out the detention pond at Wauseon Machine this summer (2008) and next summer (2009) empty the pond and excavate to make the pond deeper (8-10 feet) to create an environment for fish and ornamentation and thereafter perform normal pond maintenance practices.
Councilor Mathews said that Dennis Richardson reported on the street lights for the school project. The school was informed that purchase of any streets lights has to be through Toledo Edison and not by an outside supplier in order for the lights to be serviced by Toledo Edison.
Councilor Mathews said that the committee discussed putting in bicycle racks downtown. They thought a good location would be by the Chamber building. Dennis Richardson will get prices and report back to the committee.
Councilor Shaw asked how much will it cost to dig out the pond. Mr. Richardson said in discussions with Wauseon Machine from information they obtained last year and with no details on the specifics of the work included, they thought it would cost $100,000. This will obviously need to go through the budget process for next year.
Councilor Krumm asked why was Wauseon Machine not in favor of a dry pond? Councilor Mathews said because it was not as aesthetically pleasing.
Councilor Chamberlin said the recommendation of the committee does not have a dollar amount for the pond. The recommendation might change when we know the dollar amount.

Mayor Dehnbostel asked Mr. Richardson if no community service personnel are available what the next option is? Mr. Richardson said that he has already forewarned, particularly the Parks Department, about this and those departments that have summer help.
Councilor Chamberlin wanted to make certain that Wauseon Machine understands that we are not giving up on the idea but we are waiting on numbers for the emptying of the pond and making it deeper for the summer of 2009. Councilor Huner wanted to make certain that it was understood that the committee’s recommendation was pending budget approval.
Councilor Krumm made a motion and seconded by Councilor Chamberlin to accept the Building and Grounds report and modify the recommendation to: rake out detention pond at Wauseon Machine this summer (2008).
Vote: 6 Yeas – 0 Nays Motion Carries
Safety and Code – July 31, 2008
Councilor Chamberlin said the committee discussed parking on Bannister St. where it intersects Shoop Ave. Cars are parking close to the corner and block view of traffic on Shoop Ave. Assistant Chief Weber informed the committee that there is code already set in place that there is a set distance that cars can park near an intersection. The committee recommended "no parking here to corner" signs be placed on the north and south sides of Bannister St. at Shoop Ave. per the code requirements. Chief Torbet added for this report that the code is 30 feet from the corner.

The committee also discussed that there is no stop sign on Blackhawk Dr. at the Apache Dr. intersection. Apache Dr. has been extended and there are a couple new homes being built with increased construction traffic. The committee recommended that a stop sign be placed on Blackhawk Dr. at the Apache Dr. intersection.
The committee had the sign ordinance on their agenda but has since learned that a committee has been formed by the Planning Commission to address that issue.
Councilor Krumm said that in this report Councilor Huner mentioned about the visibility problem at the corner of Elm St. and Franklin on the northeast corner. Councilor Krumm said she has also complained about this several times before. There is a large shrub obstructing the view. When you come south on Franklin St. you can’t see at the intersection. Mayor Dehnbostel said he will follow-up on this.
Councilor Mathews made a motion and seconded by Councilor Chamberlin to accept the Safety and Code committee’s report and its recommendation; (1) Place stop sign on Blackhawk Dr. at the Apache Dr. intersection (2) Place "no parking here to corner" signs on the north and south side of Bannister St. near the Shoop Ave. intersection.
Vote: 6 Yeas – 0 Nays Motion Carries

Department Head Reports

Steve Brown, Regional Planning Director
Mr. Brown said the county will probably be awarding a housing grant in September, 2008. There is a waiting list right now at Maumee Valley Planning Organization. The Planning Commission approved the site plan for O’Reilly’s Auto Parks next to Arby’s. They approved the outside storage recommendation to Council which is now being set up for a public hearing.
Marv Wheeler, Fire Chief
Chief Wheeler wanted to reiterate his request that Ordinance 2008-8 and Ordinance 2008-9 be tabled that is under second reading.
Keith Torbet, Police Chief
Chief Torbet said the interviews have been completed for the new patrolman. He has been working with Thomas McWatters on the 5K run (Tomahawk Trot 5K) that will be at the high school on August 8, 2008. The third annual Children’s Safety Day will be held at Wal-Mart Parking lot on August 9, 2008 in conjunction with Skye Cinema, Wal-Mart and Women and Family Services.
Dennis Richardson, Director of Public Service
Mr. Richardson said he has been working with the school on the remodeling project. He said that the monies for the Arcadis resolution is already budgeted monies. He also said there is also a motion under New Business for repainting the screw apparatus and those monies are already budgeted for repairs.
Jon Schamp, Director of Finance
Mr. Schamp said that he has presented the financial reports for July, 2008. He is now working with the auditors on the 2007 audit. He is working with Squires, Sanders & Dempsey regarding the refinancing information for the notes renewal.
Thomas McWatters III, Director of Law
Mr. McWatters said he appreciates working with the Police Department in coordinating the 5K run this weekend.

FIRST READING OF LEGISLATION OR EMERGENCY

Mayor Dehnbostel read out loud by title the following legislation presented for first reading or emergency:
Resolution 2008-13 – Authorizing the Mayor to Enter into an Agreement with Arcadis for Preparation of a General Plan for the Elimination for the Water Reclamation Plant Bypass Services and Declaring an Emergency
Councilor Huner made a motion and seconded by Councilor Krumm to suspend the rules requiring three readings on Resolution 2008-13 and declaring an emergency
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Mathews made a motion and seconded by Councilor Stiriz to place Resolution 2008-13 on final passage whereas an emergency was declared.
Vote: 6 Yeas – 0 Nays Resolution 2008-13 Passes and is Effect
The Supplemental Fiscal Officer’s Certificate pertaining to the issuance of the notes was presented to Council prior to consideration of Ordinance 2008-10

Wauseon/Napoleon Waterline Notes

Ordinance 2008-10 – Providing for the Issuance and Sale of $1,230,000 Notes, in Anticipation of the Issuance of Bonds, for the Purpose of Improving the Municipal Waterworks System by Acquiring, Constructing and Installing a Water Line, Together with all Necessary Appurtenances and Work Incidental Thereto, and Declaring an Emergency
Council President Shaw made a motion and seconded by Councilor Stiriz to suspend the rules requiring three readings on Ordinance 2008-10 and declaring an emergency
Vote: Shaw-Yea, Mathews-Yea, Stiriz-Yea, Chamberlin-Yea, Huner-Yea, Krumm-Yea
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Huner made a motion and seconded by Councilor Krumm to place Ordinance 2008-10 on final passage whereas an emergency was declared
Vote: Shaw-Yea, Mathews-Yea, Stiriz-Yea, Chamberlin-Yea, Huner-Yea, Krumm-Yea
Vote: 6 Yeas – 0 Nays Motion Carries
Ordinance 2008-10 Passes and is in Effect
The Supplemental Fiscal Officer’s Certificate pertaining to the issuance of the notes was presented to Council prior to consideration of Ordinance 2008-11

Water Treatment Plant Improvement Notes

Ordinance 2008-11 – Providing for the Issuance and Sale of $820,000 Notes, in Anticipation of the Issuance of Bonds, for the Purpose of the Municipal Water Treatment Plant by Constructing an Additional Treatment Building and Lagoon, Acquiring Additional Treatment Tanks, a High Service Pump and Additional Piping and Making Other Necessary Improvements, Together with all Equipment and Appurtenances Thereto, and Declaring an Emergency
Council President Shaw made a motion and seconded by Councilor Mathews to suspend the rules requiring three readings on Ordinance 2008-11 and declaring an emergency
Vote: Shaw-Yea, Mathews-Yea, Stiriz-Yea, Chamberlin-Yea, Huner-Yea, Krumm-Yea
Vote: 6 Yeas – 0 Nays Motion Carries
Councilor Stiriz made a motion and seconded by Councilor Huner to place Ordinance 2008-11 on final passage whereas an emergency was declared
Vote: Shaw-Yea, Mathews-Yea, Stiriz-Yea, Chamberlin-Yea, Huner-Yea, Krumm-Yea
Vote: 6 Yeas – 0 Nays Motion Carries
Ordinance 2008-11 Passes and is in Effect

SECOND READING OF LEGISLATION

Mayor Dehnbostel read out loud by title the following legislation presented for second reading:

Create Deputy Fire Chief Position

Ordinance 2008-8 – Approving the Position of Deputy Fire Chief
Councilor Krumm made a motion and seconded by Council President Shaw to table Ordinance 2008-8.
Vote: 6 Yeas – 0 Nays Ordinance 2008-8 is Tabled

Classification for Deputy Fire Chief – Management and Supervisory- Grade Level 7.5

Ordinance 2008-9– Amending the Provision of Section 148 of the Codified Ordinances of the City of Wauseon Relating to the Wage and compensation Plan
Councilor Mathews made a motion and seconded by Council President Shaw to table Ordinance 2008-9
Vote: 6 Yeas – 0 Nays Ordinance 2008-9 is Tabled

THIRD READING OF LEGISLATION

There was no legislation presented for third reading.

NEW BUSINESS

Monthly Reports
The month-to-date bank report, month-to-date fund report, month-to-date revenue report for July, 2008 was distributed to Council.
Downtown Development
Mayor Dehnbostel said that the groundbreaking for the new hotel complex with be Tuesday, August 12, 2008. Also a new delicatessen will be opening in the old Sterling Shop.
Repainting
Motion made by Councilor Krumm and seconded by Councilor Stiriz to authorize the Public Service Director to proceed with the purchase for repainting of the screw apparatus pump at the Water Reclamation Plant in the amount of $7,500.00 from the Water Revenue Fund-Replacement (602.504.52560). Vote: 6 Yeas – 0 Nays Motion Carries

APPROVAL OF BILLS

Motion made by Councilor Huner and seconded by Councilor Stiriz to approve and pay the bills as presented.
VOTE: 6 Yeas - 0 Nays Motion Carries

ADJOURNMENT

There being no further business to come before this session of the Wauseon City Council, Mayor Dehnbostel asked for a motion to adjourn. Councilor Krumm made a motion and seconded by Councilor Stiriz to adjourn this meeting at 5:38 p.m.
Vote: 6 Yeas – 0 Nays Motion Carries


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Clerk of Council President of Council