Description
Minutes of Meeting

Date
10/30/2008
Location
Commissioners Session Room



Time
Speaker
Note

9:09:47 AM
Call Meeting to Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance - Commissioners Genter and Barnaby Present. Commissioner Short is absent.


9:10:52 AM
Resolution 2008-964 Approve Minutes of October 27, 2008
Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:11:10 AM
Resolution 2008-965 Approve Agenda As Presented
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:11:52 AM
OLD BUSINESS:

Resolution 2008-966 Approve Payment of Bills
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:12:11 AM
·Discuss EMS Hardship Requests

Resolution 2008-977 Waive ALS Charges
County Administrator, Vond Hall, stated that there have been a series of requests for financial hardship charges for EMS runs outside of the County. Some are due to financial reasons and some due to medical. He stated those in need have completed the required financial assistance forms accompanied by supporting documentation and it has been reviewed by him. Commissioner Genter made the motion to waive the charges as the County Administrator sees fit to protect the privacy of those making the request. Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:14:38 AM
NEW BUSINESS:
· Resolution 2008-967 Increase Appropriations, Transfer Funds and Appropriations for Various Departments


Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:15:32 AM
· Resolution 2008-968 Establish Fund and Line Items for FY08 Formula Grant
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:15:53 AM
· Resolution 2008-969 Establish Fund and Line Items for FY08 CHIP Grant

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:16:32 AM
· Resolution 2008-970 Establish Fund and Line Items for FY07 Economic Development CDBG Grant
Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:17:01 AM
· Resolution 2008-971 Transfer Appropriations within FY06 CHIP Grant Fund
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:17:49 AM
· Resolution 2008-972 Establish New Line Items for Teleflex Water Line
Ziad Musallam was present for the discussion. He stated that this used to be the Ottokee Water Line. Commissioner Genter asked if dollars are going to be transferred from the Ottokee Water Line Fund to help with this Teleflex line. Mr. Musallam stated they can transfer up to the equivalent of the surcharge. Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:19:54 AM
· Resolution 2008-973 Establish New Line Within FY09 Community Corrections Grant
Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:20:58 AM
Resolution 2008-974 Authorize Board President to Execute Contract with Justice Benefits Inc
Pulled. The agreement is not back from the prosecutor's office.

9:22:05 AM
· Resolution 2008-975 Approve Then and Now Purchase Orders
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:22:22 AM
· Resolution 2008-976 Approve Purchase Orders and Travel Requests
Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:23:00 AM
Recess


9:27:19 AM
DeAlton Boyers, Maintenance Supervisor-Departmental Update
Resolution 2008-978
Draft Letter to City of Wauseon regarding Drainage Issues
DeAlton Boyers, Maintenance Supervisor, was present to give the Board a Departmental Update. He ran through a list of projects that are currently underway, such as remodeling the jury room in the Common Pleas Court and are close to finishing the back doors to the Court. A plaque that was located in the hallway at the Common Pleas Court containing the original petition to have the court moved has been put in an area that will enable better viewing. A new holding room is under construction in the Western District Court. Over the summer, parking lots have been sealed and there have been several painting projects.
He presented reports representing cost comparisons since the new energy conservation measures were put in place. In total, so far $6,131.68 has been saved in Natural Gas bills and $16,935.13 has been saved in Electric bills. Implementing these same energy conservation measures at the Board of MR/DD and the Senior Center would bring in additional cost savings.

As far as capital improvements in the future, he stated that Triangular Processing needs a new roof and he is working on getting price quotes to paint all the buildings at the Engineer’s complex on Ottokee. Parking lot paving for Detwiler, the Courthouse and Plaza are considerations. The Administration Building parking needs paved, however there is an issue with a new water line needed on Chestnut Street.

Commissioner Genter made a motion to draft a formal letter to the City of Wauseon to address an increase in drainage to adequately drain the Administration Building parking lot. Commissioner Barnaby seconded the motion. Motion carried unanimously.

There are more parking lots that will need sealing. A possible remodel at the Board of Education Building. A facelift on the 1st floor of the courthouse. A generator for the Senior Center, which has the possibility of being funded by a grant. There are also issues with water seepage at the Senior Center that is being addressed. The Emergency Operations Center is still damaged from the hail and needs repaired. Border Fire protection has been working on fire alarms.

Commissioner Genter noted that with the work that Mr. Boyers and his staff performs, a lot of money is saved by not having to contract out a great deal of the work done.

9:48:31 AM
Recess


9:49:07 AM
Leitha Sackmann, GIS Coordinator-Departmental Update
Leitha Sackmann, GIS Coordinator, was present to give the Board a departmental update. She stated that in the 8 months since she has taken over this position, she is very pleased with the direction things are moving. She presented the Board with a draft of the program strategic foundation which outlined the major GIS development areas:

Data Custodianship and Update
Hardware, Network, and System Configuration
Software and Application Development
Database Modeling and Conversion

She further discussed the high-level goals for the GIS Program and the different departments that the program assists, such as the Auditor, Engineer, Regional Planning, Economic Development, Sanitary Engineer, and Public Safety. She works with each department to come up with a case plan that identifies what they need to assist with their work flow. She also assists in the gathering and analysis of information, data management and deployment. Census field tests verify their address data, which assists the Sheriff’s Department and EMS. Other projects have involved CAUV and quality control in parcels. She has been assisting with maps for use associated with ag easements. She then displayed an award that was received by Fulton County from OGRIP, the main GIS organization in Ohio. Fulton County was 1 of 8 counties in the state that received this Best Practices Award for outstanding enterprise-wide projects exemplifying OGRIP’s goals and objectives.

10:11:50 AM
Adjourn